CONSTITUTION AND BY - LAWS
THE TEXAS MOSQUITO CONTROL ASSOCIATION
A. Name: This organization shall be known as The Texas Mosquito Control Association, Incorporated. B. Description: The Texas Mosquito Control Association, Inc. is a non-profit, technical, scientific and educational association of mosquito workers, entomologists, medical personnel, engineers, public health officials, military officers, individuals and laymen who are charged with, or interested in mosquito control and related work. C. Objectives: The objectives of the Association shall be to: 1. Promote closer cooperation among those directly or indirectly concerned with, or interested in mosquito control and related work. 2. Work for the highest standards of efficiency in such work. 3. Encourage further research on control techniques and mosquito bionomics. 4. Disseminate information about mosquitoes and their control. 5. Work for understanding, recognition and cooperation among public officials and the public at large regarding the aims of the Association. 6. Encourage the enactment of legislation providing for a sound, well balanced program of mosquito control work suited to local conditions where needed. 7. Meet and fairly disarm opposition to mosquito control work from any source by promoting an understanding of control procedures and methods. 8. Promote the protection of wildlife in every possible way by avoiding harm to the environment and encouraging the use of control measures calculated to bring about the lowest practicable level of environmental impact when diverse interests may be involved. 9. Work for the highest degree of cooperation among agencies and organizations and the Association to the end that common interests may be most fully served. 10. Publish Annual Meeting Proceedings, Newsletters and other publications in the furtherance of these objectives. CONSTITUTION
ARTICLE I
NAME, DESCRIPTION AND OBJECTIVESA. Active Member: Any person who is interested in mosquito control and in the cause of mosquito control in Texas desiring affiliation with this Association, shall be eligible for membership and such membership shall entitle them to all privileges of the Association. B. Sustaining Member: Sustaining Membership will be provided for Equipment and Material Suppliers. A sustaining member will be allowed one vote in the affairs of the Association. C. Life Member: Life Membership shall be conferred upon persons retired from active mosquito control operations. Such classification shall be conferred by the general membership of the Association at an Annual Meeting. D. Honorary Member: Honorary Membership may be conferred on any person, whether or not a resident of Texas who had rendered such service to the cause of mosquito control as to entitle him to special recognition. Such membership shall be conferred by the general membership of the Association at an Annual Meeting. This membership shall include all past presidents of the Association who have attained the age of 65 years. E. Voting Privileges: Each member, except Honorary members, shall be entitled to cast one vote personally or by written proxy during business meetings of the Association. ARTICLE II MEMBERSHIP
A. Officers: The officers of the Association shall be those of President, President-Elect, First Vice-President, Second Vice-President, Secretary, and Treasurer. B. President, President-Elect and Vice-President: The duties of the President, President- Elect and Vice-President shall be those commonly understood as connected with these positions. C. Secretary: 1. The Secretary shall act as the Secretary of the Association, and of the Board of Directors. 2. He shall take and maintain minutes of all meetings. 3. He shall keep a list of all members of the Association with the anniversary dates of their enrollment as members. 4. He shall oversee the publication of Newsletters, produce an annual report of his activities and conduct such correspondence of the Association as is usually conducted by the Secretary of similar organizations. D. Treasurer: 1. The Treasurer shall receive and have charge of all funds of the Association and funds shall be disbursed by him as directed by the Board of Directors. In the event the Treasurer is incapable of carrying out the duties of this office, the President is empowered to execute checks on funds of the Association. 2. The Treasurer shall furnish a Financial Statement to Association members at each annual meeting and to the Board of Directors at those times these may be requested. 3. On an annual basis the Treasurer shall produce all banking accounts, books, vouchers and necessary documents for examination by the Audit Committee. The Audit Committee shall report the results of their audit to Association members in writing in an appropriate issue of the Association Newsletter. 4. If requested by the Board, the Treasurer shall furnish a surety bond in an amount that may be prescribed. E. President-Elect: It shall be the duty of the President-Elect, during the year or period, following election to office, to become familiar through conference with the President and other officers with details of business and affairs of the Association, to facilitate better functioning of the office of President whenever the President-Elect assumes that office. ARTICLE III OFFICERS
All officers shall be elected for one year, or until their successors are elected and qualified. No officer except the Treasurer or Secretary shall succeed himself. The President-Elect will succeed automatically to the office of President. Officers elected at any Annual Meeting shall begin their duties on the day of installation of the new officers at that Annual Meeting. ARTICLE IV TERM OF OFFICE
A. Membership: The Board of Directors shall consist of: 1. The Officers of the Association 2. The immediate Past-President 3. Two members at large elected as Directors 4. The Regional Director to the American Mosquito Control Association from the Southwest Central Region, who shall serve as an ex-officio member of the Board. B. Chairman: The President of the Association shall be Chairman of the Board of Directors. ARTICLE V BOARD OF DIRECTORS
A. General Business Meetings: A quorum of any meeting of the Association shall consist of not less than 25% of the Active Members, at least two of whom shall be officers of the Association. B. Board Meetings: A quorum of the Board of Directors shall consist of any four members of the Board. ARTICLE VI QUORUM
A. Business Conducted at Annual Meetings: 1. The officers of the Association shall inform Association members of their activities since the last Annual Meeting and indicate which matters need member approval by presenting appropriate motions and resolutions for consideration. 2. Motions and resolutions may be presented from the floor at any Annual Meeting of the Association by any member in good standing. Matters involving policy, however, shall be referred to the Board of Directors for study and the Board shall report its recommendations back to Association members for action at that or a subsequent Annual Meeting. B. Business Between Annual Meetings: The Board of Directors shall have full power of the Association in all matters demanding actions between meetings of the Association, and shall submit at the next succeeding meeting a report of all actions taken by them under authority of this section. ARTICLE VII MOTIONS AND RESOLUTIONS
This constitution may be amended by a two-thirds vote of the active members present at any Annual Meeting when a quorum is present, provided that notice of the proposed amendment has been given in writing to the Secretary and transmitted by him in writing to active members, 30 days before the Annual Meeting, and provided that notice of the time a vote on said amendment has been announced at least twelve hours in advance of its occurrence. ARTICLE VIII AMENDMENTS
The fiscal year of the Association shall begin January 1 each year and coincide with calendar year annually. ARTICLE IX FISCAL YEAR
A. Officers of the Association shall be elected at each Annual Meeting by ballot or viva-voce, such Annual Meeting to be held at a time and place designated by a majority vote of the Board of Directors. B. No member shall be eligible for office who has not been a member of the Association for one year. C. Vacancies in the office of President between terms shall automatically be filled through succession in the following order: President-Elect, First Vice-President, Second Vice- President. D. Upon a vacancy in an office other than that of President, the President shall call a special meeting of the Board of Directors within 30 days of the notice of such vacancy. Whereupon, the Board shall appoint a successor to fill the vacancy in the respective office until an election can be held at the next Annual Meeting. In case the President is unable or unwilling to call a special meeting to fill such a vacancy, then the Secretary after consulting with other officers shall call a meeting of the Board for this purpose. ARTICLE X ELECTIONS
A. None of the profits of the Association shall inure to the benefits of any of its members. B. In the case of dissolution and after all indebtedness has been paid, the remaining assets will be transferred to the American Mosquito Control Association, Incorporated. ARTICLE XI DISSOLUTION
A. Annual Meetings: An Annual Meeting shall be conducted by the Association, with the time and place being decided by a majority vote of the Board of Directors. Plans for next Annual Meeting informing members of the scheduled time and place shall be announced during each annual meeting. B. Special Meetings: Special meetings of Association members may be organized and announced as determined by the Board of Directors. C. Fees and Membership Dues: 1. The Board of Directors shall determine what membership dues and service fees may be needed to support the activities of the Association. 2. Membership dues shall be payable annually before January 1 of the year membership is requested. 3. Honorary and Life members shall not be required to pay membership dues. BY - LAWS
ARTICLE I MEETINGS, FEES AND DUES
A. Standing Committees: 1. The Membership Committee shall consist of five active members of the Association including the Secretary. This Committee shall investigate and promote memberships in the Association. 2. The Publicity Committee shall consist of five active members, including the Secretary. The duties of the Committee shall be such as assigned by the President. 3. The Legislative Committee shall consist of five active members whose duties shall be such as assigned by the President. 4. The Program Committee shall consist of the members of the Board of Directors and their duties shall be to provide programs for each Annual Meeting. 5. The Awards Committee shall consist of three active members of the Association, which includes the Secretary as ex-officio member. This Committee shall have full and total authority to administer the James Gus Foyle Memorial Scholarship and the Bull Schmidt Award, and to administer any other awards or scholarship that may be established. In the solicitation, reviewing, selecting and awarding a scholarship or award to applicants, no persons shall be discriminated against because of sex, religion, race, color or national origin. B. Special Committees: 1. The Nominating Committee shall consist of five active members who shall recommend to the Association candidates for election as Officers and Directors. 2. The Auditing Committee shall consist of five active members whose duties shall be to annually examine and audit the financial records of the Association and to report the financial condition of the Association to Association members. 3. The Resolutions Committee shall consist of five active members. All resolutions shall be presented to this Committee, who in turn will present them to Association members for approval at an Annual Meeting. 4. The Board of Directors shall organize other committees as from time to time may be deemed necessary. ARTICLE II COMMITTEES
Business sessions of the Association shall be conducted in accordance with Robert's Rules of Order. ARTICLE III RULES OF ORDER
All publications of the Association shall be issued under the direction of the Board of Directors and shall become the property of the Association. ARTICLE IV PUBLICATIONS
These by - laws may be amended by a two-thirds vote of the members present at any Annual Meeting, provided that notice of the proposed amendment has been given in writing to the Secretary and transmitted by him to the active members 30 days preceding the Annual Meeting. ***************************** Revised: December 14, 1965 October 26, 1978 October 10, 1980 October 15, 1981 January 6, 1987 October 7, 1993 ARTICLE V BY - LAWS AMENDMENTS
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